Each February, the Occupational Safety and Health Administration (OSHA) requires employers to post their 300 A Form which provides a summary of all work-related injuries during the previous year. Completing this form will help you recognize where employee injuries occur and identify some potential problem areas. To help you become compliant and avoid a costly OSHA fine, we've answered the following frequently asked questions:
Who is Required to Post the Log?
Keeping in mind that organizations may have several “establishments”, The NAICS (North American Industry Classification System) determines whether establishments are required to keep OSHA injury and illness records on a regular basis. Many states operate their own occupational safety and health programs for private sector and/or state and local government workers. View OSHA's website for state-specific guidelines and to see how your organization is classified.
What are OSHA's Requirements?
OSHA requires employers to post Form 300 A at each operating branch or location from February 1 through April 30. This includes all off-site locations. The log must be posted in a location where it is visible by all employees, and it must be posted even if no injuries or illnesses have been documented.
In addition to visibly posting your forms, effective July 1st, 2018 all residential camps are now required to complete electronic filing. Please visit the OSHA website for more information. Note: OSHA does not provide any IT support so make sure you are reading all instructions before completing documentation.
What Injuries/Illnesses are Reportable?
Most injuries and illnesses that happen in the workplace or are the result of workplace activity are reportable. This can include, but is not limited to needle-sticks or cuts which can become exposed to potentially infectious materials, injuries resulting from heavy lifting, chemical exposures, etc.
What Injuries/Illnesses are Non-reportable?
Non-reportable injuries/illnesses are those that require in-house first aid, but not outside medical attention. This may include the distribution of non-prescription medicine, a sprained ankle or a cold contracted outside of work.
How Can I Protect a Worker's Right to Privacy?
All employee names must be entered into the log unless the event involves sexual abuse/assault, private body parts, mental illness, or possible infection of HIV, Hepatitis, or Tuberculosis. If the event includes any of these exceptions, use “Privacy Case” in place of the employee's name.
How Do I Count Lost Days?
Counting lost days starts on the day after the injury or illness. With the exception of the first day, all calendar days are counted, not just business days. So, if an employee is injured on 2/1 and returns to work on 2/8, then you'd record 6 lost days.
How Do I Count Time Missed as a Result of a Job Transfer or Restriction?
If an employee is unable to return to their usual position after an injury, they may still work in a modified role with lighter duties to accommodate the injury. This section of the form is counted the same as lost days and includes every day they are not in their normal role.
My OSHA 300 Log Has Been Requested, Now What?
All employees and OSHA inspectors have the right to see your OSHA 300 logs. If an inspector requests the log, you have 4 business hours to provide it.
Download the Forms:
OSHA Recordkeeping Forms
OSHA Recordkeeping Impact on Camps
ACA: OSHA Baseline Compliance for Camps
Injury Tracking Application
Serious Event Reporting
OSHA State Plans